Privacy Policy

Last updated: 30 September 2026

Identity and Role of the Data Controller

showbuzzly acts as the data controller for the purposes of this privacy policy. We are responsible for determining the purposes and means of processing your personal data in connection with our Course A show and entertainment coverage resource. Our registered address is 7 Woking Business Park, Albert Drive, Woking, Surrey GU21 5JY, United Kingdom and we can be contacted via [email protected].

Scope of This Notice

This notice applies to all visitors to our website, including individuals who access event updates, studio segments, camera setup guidance, lighting resources or workflow materials. It covers users located in the United Kingdom and explains how we handle personal data collected through the site, contact forms and any associated digital media services.

Categories of Personal Data and Sources

We collect personal data such as names, email addresses, IP addresses, browser information and details submitted through forms. This information is obtained directly from you when you interact with the site, from cookies and similar technologies, and from analytics providers. No data is collected from third-party public sources.

Purposes of Processing and Legal Bases

We process data to deliver website content, respond to enquiries, improve service functionality and comply with legal obligations. The legal bases include consent for marketing communications, legitimate interests for analytics and service improvement, and contractual necessity where you request specific resources. Each purpose is explained with its corresponding basis in the sections below.

Whether Providing Data Is Required

Supplying certain data is necessary to access some features such as contact forms. If you choose not to provide required information, we may be unable to respond to your enquiry or grant access to restricted workflow materials. You remain free to browse general content without submitting personal details.

Cookies and Similar Technologies

We use cookies and similar tracking technologies to enhance user experience and gather usage statistics. Full details, including how to manage preferences, are set out in our separate Cookie Policy which is accessible from the site-wide cookie banner.

Processors, Recipients and Disclosures

Personal data may be shared with service providers such as hosting companies, analytics platforms and email delivery services acting as processors under contract. We may also disclose information where required by law or to protect our legal rights. Categories of recipients include IT support providers and regulatory authorities.

International Transfers

Where data is transferred outside the United Kingdom, we rely on appropriate safeguards such as standard contractual clauses approved by the UK Government or adequacy decisions. These measures ensure your data receives an equivalent level of protection.

Retention Periods

We retain personal data only for as long as necessary to fulfil the purposes outlined. Enquiry data is kept for up to two years, analytics data for twelve months, and any data required for legal compliance is retained according to statutory limitation periods. Criteria for determining retention include legal requirements and the ongoing need to provide services.

Security and Data Minimisation

We implement technical and organisational measures including encryption, access controls and regular security reviews to protect personal data. We collect only the minimum information required and encourage users to avoid submitting unnecessary sensitive details.

Your Data Subject Rights

Under UK GDPR and the Data Protection Act you have rights to access, rectification, erasure, restriction, portability and objection. To exercise these rights please contact us at [email protected] providing sufficient information to verify your identity.

Withdrawing Consent and Objecting to Marketing

Where processing is based on consent you may withdraw it at any time by contacting [email protected]. You can also object to direct marketing or profiling by using the unsubscribe link in emails or by writing to us.

Right to Complain

If you are dissatisfied with how we handle your data you have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority. Contact details for the ICO are available on their official website.

Children and Age Restrictions

Our services are intended for adults engaged in professional digital media production. We do not knowingly collect personal data from individuals under the age of eighteen. If we become aware that data from a child has been collected we will delete it promptly.

Automated Decision-Making and Profiling

We do not engage in automated decision-making or profiling that produces legal or similarly significant effects. Any analytics performed are used solely for service improvement and do not result in automated decisions about individuals.

Changes to This Policy

We may update this policy from time to time to reflect changes in law or practice. The current version will always be posted on this page with the last updated date clearly shown. We recommend reviewing the policy periodically.